Built inside a working UK accountancy practice
The whole job. Kept.
Five products on one ledger — Books, Receipts, Work Papers, Advisory and Organised. AI where it earns its keep, a human signature where it matters, and flat pricing with no credit meters. Built by people who file the returns, not just the software.
Kept Books
The ledger everything else stands on.
A full UK double-entry ledger — not a wrapper on someone else's. Every number is two clicks from its evidence, every posting is on a hash-chained audit trail, and documents stay editable until money touches them.
- ✓Invoices, quotes, bills, purchase orders and staff expenses
- ✓Bank reconciliation with rules that post on their own, and Xero-style cash coding
- ✓VAT built in — standard, cash accounting and flat rate — with the return prepared from the ledger
- ✓CIS both directions: deductions, suffered, and the CIS300 ready monthly
- ✓Projects with budgets, committed costs and a live job P&L
- ✓13-week and 12-month cashflow, straight from contracts, quotes and tax dates
The bit nobody else builds
Construction gets a ledger of its own
Applications for payment the way a QS actually checks them: sections of measured works and variations, each line at contract value × % complete, cumulative to date, less retention and what was applied for last time. The next application rolls forward — you just move the percentages — and the certificate prints clean enough to send.
- ✓JCT-style cumulative valuations, modelled on real applications
- ✓Retention, materials on site, and domestic reverse charge VAT handled
- ✓Cost-plus recharging: set the margin once, sweep unbilled costs into an application
- ✓CIS deductions and the monthly CIS300, prepared from the ledger
Kept Receipts
Paperwork that files itself.
Snap it at the merchant or forward it from your inbox — every client gets their own private email-in address. The AI reads the supplier, date, VAT and totals; a person approves before anything touches the books; and the archive sorts itself by supplier and by month, whichever way you think.
- ✓Installs on the phone — capture lives in the thumb bar
- ✓AI extraction with a human review on every field, beside the image
- ✓Publishes as a draft bill through the same engine as everything else
- ✓Failed reads are a state, never a crash — nothing silently disappears
Receipt tooling is priced into the plan — not rented back to you per document.
Kept Work Papers
The year-end file, straight off the ledger.
Working papers stop being a separate weekend. Because Kept is the ledger, the file builds itself from what already balances — and the checks that prove a conversion or a year end are the same checks the engine runs every day.
Already in the ledger today
- ✓Period close and year-end close with the retained-earnings roll
- ✓Closing trial balance with conversion tie-outs that must agree
- ✓Corporation tax computation with add-backs listed line by line
- ✓MTD income tax quarterly figures, SA103-shaped
- ✓A hash-chained audit trail behind every number
Being built with founding firms
- →Lead schedules for every balance-sheet line
- →Review points, queries and sign-off
- →The bound year-end pack, exportable and shareable
- →Accounts production hand-off
Founding firms set the order this lands in — that's the point of the list below.
Kept Advisory
Numbers that say something.
The forecast reads the ledger — contracts, quote likelihoods, VAT and CIS dates — so the next thirteen weeks are a picture, not a guess. What-if lines let a client see a hire or a price rise before they commit to it.
- ✓13-week and 12-month cashflow, live today
- ✓What-if scenario lines on top of the real forecast, live today
- ✓Live reports: P&L, balance sheet, aged debtors and creditors, VAT, GL enquiry
- →The monthly advisory pack — P&L, balance sheet, cashflow and ratios in one branded PDF for clients
Kept Organised
Tasks and practice management that start from the ledger.
Practice management tools make you retype what the books already know. Kept knows every client's VAT quarters, CIS months and year ends because it is the ledger — so the deadline board fills itself, and the work list starts from what the books detect, not what somebody remembered to add.
Already in the ledger today
- ✓The practice morning page — every client, one screen, what needs a human
- ✓“Things need you” detected from the ledger itself, never a list you maintain
- ✓Statutory dates live in the books: VAT quarters, CIS months, year ends
Being shaped with founding firms
- →Jobs and tasks with owners, states and checklists
- →A deadline board fed by the ledger — nothing retyped, nothing missed
- →Client requests and queries in one thread, beside the books they're about
- →Capacity: who's carrying what across the practice
If your firm runs on a separate practice-management tool today, this is the pillar to come and shape.
For firms and bookkeepers
Every client, one morning page
The practice view opens on what needs a human across the whole client list — not forty tabs. Bring a client over with the conversion wizard (chart, ledger, outstanding documents, and a trial balance that must tie out before day one), and pay one flat price per client. No credit meters, no per-user seats, no features held back for the next tier up.
- ✓Founding-firm programme: locked pricing, a direct line, and a vote on what lands next
- ✓Import from Xero: staged uploads, sense-checked by AI, committed by a human
- ✓Client receipts flow into the same books you review
Priced like software, not like a meter
Flat per client
One price per set of books. Your bill doesn't grow because your client photographed more receipts.
No credit meters
No credits, no top-ups, no anxiety in September. AI reading your paperwork is the product, not an upsell.
Everything included
Books, Receipts, Work Papers, Advisory and Organised ship together. New pillars land in the same plan.
Waiting-list members see pricing first — and founding firms keep theirs.
Get in before the doors open
Kept is in closed beta with real businesses on it now. Leave your name and you'll hear from us as places open — businesses first come, first served; founding firms by conversation.
I run a business
Builders, roofers, landscapers, makers, agencies — anyone tired of paying three subscriptions to know one number.
I run a firm or do bookkeeping
Founding firms get locked pricing, migration help, and a real say in what we build next — Work Papers and Organised are being shaped with them now.